Frequently Asked Questions by Employees
You must provide Human Resources with a copy of your Social Security Card reflection your new name.
- Is membership in the Retirement Systems mandatory? Any full-time employee who fills a permanent position must join.
- May I borrow against my SCRS funds?
No. Your funds are refundable after a minimum of 90 days have elapsed following termination of covered employment.
- If you are covered by the State Health Plan Standard Plan, are routine physical exams covered for subscribers older than 18?
No. Routine physical exams are not covered for subscribers older than 18. The plan does offer limited preventive benefits for certain services including mammograms, Pap test, colonoscopies and well child care.
- If you are covered by the State Health Plan Savings Plan, are routine physical exams covered?
Savings Plan participants age 19 and older may receive an annual physical from a network provider. Savings Plan participants are also eligible for additional wellness benefits, such as mammograms, colonoscopies and flu vaccinations.
- I am having a baby. Do I need to notify my health plan before receiving maternity services?
The State Health Plan requires that all expectant mothers participate in the Maternity Management Program and preauthorize maternity benefits with Medi-Call during the first trimester (three months) of the pregnancy. If you do not preauthorize, there will be a $200 penalty for failing to call, as well as a $200 penalty for each maternity-related inpatient admission and a coinsurance penalty. Newborns are not automatically enrolled. Once the baby is born, you must contact your Benefits Administrator in Human Resources within 31 days to add the child to your coverage.
- Can I add my children or spouse to my coverage? Yes when you first enroll in coverage, within 31 days of loss of coverage or during Open Enrollment.
- What happens to my Optional Life insurance when I retire?
If you are enrolled in Optional Life when you retire, you may choose to continue to convert your insurance with Minnesota Life. A Continuation of Group Optional Life Coverage Form or Notice of Group Life Insurance Conversion Privilege Form must be completed and received by Minnesota Life within 31 days of your retirement. You may also choose to convert your Basic Life or Dependent Life for a spouse or child by completing the Notice of Group Life Insurance Conversion Privilege form within 31 days of your retirement.
- What do I need to do if I or my spouse becomes eligible for Medicare?
Active employees and their covered family members should enroll in Part A and may choose to defer Part B until the employee retires.
- I am no longer using tobacco. How can I get this charge removed?
If you or one of your covered dependents has not used tobacco for at least six months, you may complete a Certification Regarding Tobacco Use form and return it to your Benefits Administrator. The charge will be removed the first of the month following receipt by the Public Employee Benefits Authority (PEBA).
- How do I enter FMLA leave?
To be eligible for FMLA leave, an employee must have worked for an employer at least 12 months, have worked at least 1250 hours in the 12 months preceding the leave. Contact your Benefits Administrator for FMLA paperwork. Your Benefits Administrator will enter this leave for you.
- What happens to my insurance benefits if I am terminated from employment?
Twelve-month employees who terminate are taken off of GLEAMNS’ group insurance coverage effective the first of the month following the termination date. However, coverage may be continued through COBRA.
How do I change my name if I get Married?
You must provide Human Resources with a copy of your Social Security Card reflecting your new name.